Overcoming Parkinson's Law

Parkinson’s Law states that the perceived complexity of a task will expand to fill the time you allot to it. In other words, if you give yourself a week to complete a two-hour task, then (psychologically speaking) the task will increase in complexity and become more daunting so as to fill that week. It may not even fill the extra time with more work, but just stress and tension about having to get it done. By assigning the right amount of time to a task, we gain back more time and the task will reduce in complexity to its natural state.

The law works because people give tasks longer than they really need, sometimes because they want some ‘leg room’ or buffer, but usually because they have an inflated idea of how long the task takes to complete. People don’t become fully aware of how quickly some tasks can be completed until they test this principle.

Want to really challenge yourself? Try making a list of your tasks, and then divide them up by the amount of time it takes to complete them. Then give yourself half that time to complete each task. They key here is to set the time limit, in you mind, as crucial. Treat it like any other deadline. Part of reversing what we’ve been indoctrinated with is to see the deadlines you set for yourself as unbreakable - just like the deadlines your boss or clients set.

Use that human, instinctual longing for competition that fuels such industries as sports and gaming to make this work for you. You have to win against the clock; strive to beat it as if it were your opponent, without taking shortcuts and producing low-quality output. This is particularly helpful if you’re having trouble taking your own deadlines seriously.

At first, this will be partially an exercise in determining how accurate your time projections for tasks are. Some may be spot on to begin with, and some may be inflated. Those that are spot on may be the ones that you are unable to beat the clock with when you halve the time allotment, so experiment with longer times. Don’t jump straight back to the original time allotment because there may be an optimum period in between.

You can experiment with Parkinson’s Law and squashing your deadlines down to the bare minimum in many areas of your life. Just be conscious of the line between ‘bare minimum’ and ‘not enough time’ - what you’re aiming for is a job well done in less time, not a disaster that’s going to lose you employment or clients.